Software License: What You Need to Know
Most people running businesses know how software license compliance can at times be challenging. Add other technologies such as cloud and virtualization to the mix and you will realize that the matter becomes more complex. Discussed in this article are the downfalls any wise business man should be wary about in terms of software license.
Misuse by employees is part of the reasons why businesses overuse software licenses after they either intentionally or unintentionally fail to comply with license guidelines after installing. A case in point is when a staff member purposely uses pirated software in addition to those that share copies of software thus violating the clearly stipulated guidelines. The best way to keep such trouble at bay is prohibiting employees from installing software without permission.
Virtualization is what most companies are fond of these days and this comes as no surprise as it keeps expenditure down by not having to purchase new hardware every so often. Even so, there are usually special terms and conditions when it comes to virtualization of servers. As a way to ensure you are never at loggerheads with your vendor, ensure that you go through virtualization license rules.
It is in the same manner that the cloud technology world will usually have its governing rules. There are many benefits that come with cloud technology but the party could be brought to an abrupt end should you fail to be cautious. Power is in this cases devolved from the IT office to end users that will in most cases have no idea of the lines not to cross.
Sharing of login information is common practice among many employees, according to experts. Now that most vendors will only charge on the basis of resources use, such as disk space, they will not take issue with this. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. You will be doing yourself a favor to make inquiries about this before permitting sharing of passwords and usernames.
Oversight is an important aspect of business operations and the same goes in this case. Make sure that compliance isn’t placed at the back seat by way of tracking the use of software. Having an audit performed once in a while is what the experts advocate for so as to make sure that your vendor never gets you flat footed in this matter.
A good way to make auditing easy is having a central software repository. This can be a big time and money saver as you will be able to easily access all your licenses should the vendor request for an audit. If you have no idea how to go about this, you will like what software escrow service has to offer. Reading this will help you learn more about this.
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