Tips on How to Become a Master of Presentations
There is no secret in creating an effective presentation, you need to establish a clear objective, plan and organize your materials and use the appropriate visual aids. It is important to know and identify your objectives in order to attain success in your presentation because these will drive the smooth flow of your presentation and move your audience to your target end goals. It is important that your end goals will drive a particular action from your attendees, allow them to adopt a new perspective or enable them to respond to the information or facts presented. To establish these goals, you need to have careful planning because your objectives become the foundation of your presentation’s content, organization, and visual aids.
It is also important to consider the needs and expectations of your audience, aside from establishing your objectives and analyzing your own goals, you also have to consider your audience’s needs and expectations. Through understanding the expectations and needs of your audience, it allows you to choose the appropriate points of emphasis in your presentation, develop an effective and useful level of detail, select and prepare appropriate visual aids, and create a tone that is sensitive to the circumstance of your audience. Your next step is planning and organizing of your presentation materials in order to help you tailor your approach, and choosing the right visual aids allow you to build effective one-way or two-way communication to your audience. When you plan your material, don’t wait the time you can prepare your presentation but rather take notes of the ideas that come to your mind from the moment you were given the task, create an outline, analyze your audience and choose appropriate presentation style and visual aids.
Although aesthetics plays a vital role in effective visual presentation, try to avoid using fancy designs, special characters, loud colors, logos or unnecessary decorations that can shift the attention of your audience away from the important things you need to discuss. Ensure that you have a readable material by using at least a 24-point font so that everyone in the room can clearly read your material, and avoid using a photocopy of a standard printed page as a display. It is also important to keep the number of words in a minimum level and keep the content up tp a maximum of eight lines per slide share. It is best to sacrifice content for legibility because even though you have an informative content but if it is not legible and readable, then it’s useless. For your texts, avoid using italic fonts and a lot of curves, but rather use readable fonts such as Arial and Sans Serif which are easier to read than Times Roman or Monotype Corsiva. Do not fill up the slide share, use equations sparingly and use light letters such as white or yellow on a dark background like dark blue or navy green.
If you want to give out handouts, use a wide format printer for you to use bigger sheets of paper for a more interesting look and you can use them as a backdrop as well. You can use digital technologies to your great advantages such as a tablet, LCD, smart TV or Powerpoint presentation.